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Creating an Office Space: A Guide for New Businesses

You have a great business idea, and you are raring to go. If you are starting your own business and creating your own office space, it can be difficult to know where to start when it comes to purchasing the right equipment for your main HQ. Of course, you have the basic checklist of ‘office must haves’ but naturally, you do not want to spend money unnecessarily on equipment that you simply just do not need. If you are in need of some guidance when it comes to creating the perfect office space, look no further (the office politics, however, come for free!):


Invest in Quality:

Do we need to stress the importance of why you need quality furniture? By investing in good, quality pieces, you reduce the risk of having to replace the key items. That means you actually save money. Do not be lured by the price of cheap and cheerful furniture, it will cost you more in the long term.


Here are the basics:

Ergonomic chairs – ensure that your ergonomic chair has five legs to ensure that it is health and safety compliant


Desks – these need not be made of rich mahogany, but certainly should be basic and clean


Business phone – Aside from the wonder of the internet, your clients will want to talk via telephone. An email can sound impersonal when used as the only form of communication, so ensure that client trust is built by allowing them more than one way to communicate with you


Laptops/Desktops – This is down to personal preference, and the working habits of your employees. Will your employees be mobile workers, or office workers, or a mix of the two? Purchase IT equipment that is suitable for yours and your employee’s needs. Use common sense!


Software – Again, this is very much dependent on your business needs. Purchase accordingly


Printer – While many of us try to reduce our printing within the office, ceasing to print in its entirety is just not feasible. From time to time, you will need to print materials. This may be for clients or employees. With this in mind it is important to choose a good, quality printer that is suitable for your business needs, as well as a printer that is cost-effective. This ensures that the printer is not a drain on your resources. Ink efficient printers are perfect for the office. If you need a good quality printer, take a look at Inktweb.nl.


Stationary – The most stolen item in any office has to be purchased by someone, and, unfortunately, that means you. You do not have to buy premium pens and paper for your employees, but if you are planning on sending traditional correspondence to your clients, then it is imperative that you invest in quality envelopes and letter headed paper to ensure that you give the right impression. Typically, many offices have the following:

  • Pens
  • Jotter Notebooks
  • Pencils
  • Highlighters
  • Post-it Notes


Of course, whatever equipment you choose to invest in, you need to ensure that it is fit for purpose and fit for your business needs. The aforementioned advice should act as a starting point for an office start-up although thorough planning and research will be required. Good luck!

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Chirag Dodiya

I Conceptualize, Innovate and then work on Executing Amazing Startup Ideas with the help of a team and Entrepreneurs Network. I love building and rebuilding Products. Using creativity, ideas and magic, I build businesses.

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